Terms of Service

1.Definitions

• WorkLog or the Service — the web application available at www.worklog.click, with its sub-pages and related emails.
• We, us, the Provider — Binary Brain Technologies sp. z o.o., identified in section 2.
• You, the User — the person who has an account. If you use WorkLog on behalf of a company or other organisation, “you” also means that organisation.
• Consumer — a natural person using WorkLog for purposes not directly related to their business or profession (Article 22¹ of the Polish Civil Code), and a sole trader to whom consumer protections extend by law (see section 17).
• Business User — a User who is not a Consumer.
• Workspace — a shared space in WorkLog with its own members, clients, projects and time entries.
• Owner, Admin, Manager, Member — the roles in a Workspace, described in section 7.
• Content — anything you or other members put into WorkLog: time entries and their descriptions, clients, projects, tasks, tags, rates, budgets, reports, invitations and imported files.

2.Who provides WorkLog

WorkLog is provided by:

Company

Binary Brain Technologies sp. z o.o.

Legal form

limited liability company (spółka z ograniczoną odpowiedzialnością)

Registered office

Abramowice Prywatne, Poland

Registry court

Sąd Rejonowy Lublin-Wschód w Lublinie z siedzibą w Świdniku, VI Wydział Gospodarczy Krajowego Rejestru Sądowego

KRS

0001207918

NIP

7133142056

Share capital

PLN 5,000.00

E-mail

support@worklog.click

You can reach us by email at support@worklog.click. WorkLog is a product of Binary Brain Technologies (binarybrain.dev).

3.The service

Under these terms we provide, free of charge, an online service that lets you:

• create and keep an account, signed in with Google, GitHub, or an email address and password;
• record work time with a timer or by hand, and organise it by client, project, task and tag;
• set rates and budgets and see reports, including billable amounts and an invoice-ready summary;
• create Workspaces, invite other people by link, give them roles and, if switched on, approve weekly timesheets;
• import time entries from CSV files and export your data as CSV and JSON;
• delete your account and, as an Owner, delete a Workspace.

WorkLog records the time you declare. It does not monitor screens, keystrokes, applications or location. WorkLog is a record-keeping tool: it does not produce invoices with legal effect, does not provide tax, accounting, payroll or employment-law advice, and does not replace records you are required by law to keep.

4.Technical requirements

To use WorkLog you need:

• a device with internet access;
• a current version of a common web browser (Chrome, Edge, Firefox or Safari) with JavaScript and cookies enabled;
• a Google or GitHub account, or an email address you can receive mail at;
• software that opens CSV or JSON files, if you want to use exports.

Using a service over the internet carries risks that are not specific to WorkLog, such as malware on your device or phishing. Keep your device and browser up to date and sign in only on www.worklog.click. We never ask for your password or a sign-in code by phone, chat or email.

5.Making the agreement

• The agreement is made when your account is created: when you finish signing in with Google or GitHub for the first time, or when you confirm your email address with the code we send. It lasts until it ends under section 19.
• You must be at least 16 years old to create an account.
• If you accept these terms on behalf of an organisation, you confirm that you are authorised to bind it. The organisation is then the User and is responsible for its members’ use of WorkLog.
• These terms are available free of charge at any time on this page, in a form you can save and print, so that you can obtain, reproduce and record them.

6.Your account

• Give accurate information and keep your email address current. One account is for one person.
• Keep your sign-in method secure: your Google or GitHub account, or your password and email inbox. Whoever controls them can use your WorkLog account. Tell us at once at support@worklog.click if you suspect someone else has access.
• Settings → Sign-in lets you sign out every other session.
• You are responsible for activity in your account unless it resulted from our breach of these terms or of the law.

7.Workspaces and roles

• Whoever creates a Workspace is its Owner. The Owner decides who may join and with which role, and is responsible for the Workspace and for the lawfulness of processing the personal data of people in it (see the Data Processing Agreement).
• Admins manage members, roles, rates and settings; Managers manage clients, projects and budgets, see the team’s time and approve timesheets; Members record and see their own time. The full table is on the security page.
• Time you record in someone else’s Workspace is part of that Workspace’s records. If you leave or are removed, or delete your account, those entries stay in the Workspace, credited to “Deleted user” after account deletion.
• Invite only people who expect it, and only to addresses you are entitled to use. Invitation links are personal to the invited address and expire after 14 days.
• If you use a Workspace to record employees’ or contractors’ time, you are responsible for complying with employment, working-time and data-protection law towards them, including informing them.

8.Your content

• Content stays yours (or your Workspace’s). You give us a non-exclusive, free licence to store, copy, process, transmit and display Content only as needed to provide, secure and support WorkLog for you and your Workspace, for as long as it is stored.
• We do not sell Content, use it for advertising, or use it to train artificial-intelligence models.
• You are responsible for Content and confirm you have the right to put it into WorkLog. Do not store data WorkLog is not meant for, such as health data, payment card numbers or passwords.
• You can export your data at any time (Settings → Your data). Keep your own copies of anything important: WorkLog keeps backups for its own recovery, not as an archive for you.

9.Acceptable use

You must not use WorkLog, or allow it to be used, to:

• provide or store unlawful content, or content that infringes other people’s rights;
• access accounts, Workspaces or data you have not been given access to, or try to get around permissions;
• probe, scan or test the Service for vulnerabilities without our written consent — if you find one, report it to support@worklog.click and give us a reasonable time to fix it before disclosing it;
• overload or disrupt the Service, including with automated requests, scraping or excessive imports;
• send invitations as spam, or impersonate anyone;
• copy, resell or build a competing product from the Service, except as mandatory law allows;
• record other people’s work time without the authority to do so.

If you break these rules we may, in proportion to the breach, remove Content, suspend or end your access (see section 19). We will tell you why, unless the law or safety prevents it.

10.Reporting illegal content

Content in WorkLog is private to its Workspace, but anyone may report content they believe is illegal, under the EU Digital Services Act. Our single point of contact for users and for authorities is support@worklog.click; you can write in English or Polish.

A notice should include:

• why you consider the content illegal;
• where it is (for example, the Workspace and entry, or a description that lets us find it);
• your name and email address (not needed for notices about child sexual abuse material);
• a statement that you believe in good faith that the notice is accurate and complete.

We confirm receipt, review notices promptly and diligently, and tell you what we decided. If we restrict content or an account, we give the affected person a statement of reasons. Decisions can be challenged by replying to that email; we will review them again, and you may also use out-of-court dispute settlement or the courts.

11.Price

WorkLog is free of charge. If we ever introduce paid features, they will be offered under separate terms with prices shown in advance; nothing will be charged without your express agreement, and features you already use for free will not become paid without at least 30 days’ notice and your choice to stay or leave.

12.Availability and changes

• We aim to keep WorkLog available at all times but, as a free service, without a guaranteed uptime. Maintenance, updates or events outside our control (for example failures of hosting or network providers) may interrupt it.
• We develop WorkLog and may change, add or remove features. We will give at least 30 days’ notice by email or in the app before removing a feature you actively use, unless security or the law requires faster action.
• We will not remove your ability to export your data without that notice.

13.Our intellectual property

The WorkLog software, design, texts and name belong to us or our licensors and are protected by law. These terms give you a personal, non-exclusive, non-transferable right to use WorkLog as intended while the agreement lasts. If you send us feedback or ideas, we may use them freely without obligation to you.

14.Third-party services

Signing in with Google or GitHub is provided by those companies under their own terms and privacy policies. We rely on other providers to run WorkLog (hosting, database and sign-in, email delivery); they are listed in the Privacy Policy.

15.Personal data

How we handle personal data is described in the Privacy Policy and the Cookie Policy. For personal data in a Workspace we act on behalf of the Workspace Owner under the Data Processing Agreement, which forms part of these terms for every Owner.

16.Liability

• Nothing in these terms limits liability that cannot be limited by law, in particular for damage caused intentionally (Article 473 §2 of the Polish Civil Code), for personal injury, or towards Consumers beyond what the law allows.
• Towards Business Users, and to the extent the law permits: WorkLog is provided free of charge and “as is”; we give no warranty that it suits a particular purpose or is error-free; we are not liable for lost profits, lost revenue, lost data you could have exported, or indirect damage; and our total liability under or in connection with these terms is limited to PLN 500. The statutory warranty for defects (rękojmia) is excluded for Business Users.
• We are not responsible for Content, for decisions you make based on reports (for example invoices or payroll), for the conduct of other members of your Workspace, or for interruptions caused by events outside our reasonable control.
• A Business User will compensate us for claims by third parties arising from its Content or from its breach of these terms or of the law, including reasonable legal costs.

17.If you are a consumer

• Your rights under mandatory consumer law, including the Polish Consumer Rights Act of 30 May 2014 and the Civil Code, are not limited by these terms. Where these terms conflict with those rights, the law prevails.
• WorkLog must be in conformity with the agreement. If it is not, you may, as the law provides, ask us to bring it into conformity and, where the conditions are met, end the agreement.
• Right of withdrawal. You may withdraw from the agreement within 14 days of making it, without giving a reason, by telling us at support@worklog.click (for example: “I withdraw from the WorkLog agreement”) or simply by deleting your account. As WorkLog is free, withdrawal costs nothing. You may also end the agreement at any time afterwards (section 19).
• A natural person running a business who makes the agreement for a purpose that is not professional for them — as shown in particular by the business activities recorded in CEIDG — has the protections given to such sole traders by Article 38a of the Consumer Rights Act and Articles 385⁵ and 556⁴–556⁵ of the Civil Code.
• You may use free out-of-court help and dispute resolution: the district or municipal consumer ombudsman (rzecznik konsumentów), the consumer organisations, and the permanent consumer arbitration courts at the Voivodeship Inspectorates of Trade Inspection. Information is available at prawakonsumenta.uokik.gov.pl. Using them requires both parties’ agreement.

18.Complaints

• You can complain about WorkLog, including about its conformity with the agreement, by email to support@worklog.click.
• Please include your name, the email address of your account, a description of the problem and when it happened, and what you expect us to do. This helps us respond, but a complaint is valid without it.
• We respond by email within 14 days of receiving the complaint. If we do not respond in that time to a Consumer’s complaint, it is deemed accepted.

19.Ending the agreement

• By you: at any time, free of charge, by deleting your account in Settings, or by writing to support@worklog.click. If you own a Workspace with other members, transfer ownership or delete it first.
• By us, with notice: we may end the agreement for an important reason by giving 30 days’ notice by email. Important reasons are: ending or fundamentally changing the Service; a change in law or a decision of an authority that prevents us from providing it; or an account being unused for more than 24 months. During the notice period you can export your data.
• By us, immediately: if you seriously or repeatedly break these terms or the law (in particular sections 9 and 10), or put the security of the Service or other users at risk, after asking you to stop where that is reasonable. We tell you the reason.
• When the agreement ends, your account is deleted as described in the Privacy Policy: Workspaces where you are the only member are deleted with their data, and entries you made in other Workspaces remain there, credited to “Deleted user”. Copies in backups expire with the backup retention period.

20.Changes to these terms

We may change these terms for an important reason: a change in the law or in how an authority interprets it; a change to the Service or its features; new security requirements; or a change in the providers we rely on. We will publish the new text and tell you by email or in the app at least 14 days before it takes effect (or 30 days if a change is significant for you). If you do not accept it, you may end the agreement before the change takes effect, free of charge. Changes required by law or for security may take effect sooner if the law requires it.

21.Law and disputes

• These terms are governed by Polish law.
• If you are a Consumer, this does not take away the protection of the mandatory law of the country where you live, and you may bring proceedings in the courts that the law gives you.
• Disputes with Business Users are decided by the common court having jurisdiction over our registered office.

22.Final provisions

• If a provision is invalid, the rest of the terms remains in force and the invalid provision is replaced by the closest valid one.
• You may not transfer your rights under these terms without our consent. We may transfer the agreement to a company that takes over WorkLog, after telling you; you may then end it free of charge.
• These terms are available in English and Polish (Regulamin). If the versions differ, the Polish version prevails, except that a Consumer may rely on the version more favourable to them.
• These terms take effect on the date shown at the top of this page.